ORS Outsourced Mail Processing: Save 75% of your mail processing costs
ORS created the Digital Mailroom Service to help all types of businesses currently struggling with the sheer volume of paper generated and received. Not only can a digital mailroom solution help reduce the physical flow of paperwork, it can reduce mail sorting and distribution costs by up to 75%.
Electronic mail management mimics the actions of a real post room, sorting, categorising and distributing mail around your business. For any business, large or small, electronic mailroom service can:
- Increase efficiency by up to 75%
- Greatly reduce data entry costs and errors
- Provide instant access to all documents,
- Reduce the risk of document duplication or loss
- Deliver mail electronically to multiple locations
- Provide offsite disaster recovery options
ORS Digital Mailroom Services: Six Steps to Mailroom Freedom
Digital mail services from ORS can free your business from the burden of incoming mail management. ORS converts all your mail into electronic images, captures the required data, returns the files to you via secure FTP connection, or stores them on ORS's own cost-effective Document Management Hosted Service. No more envelopes to open, no more piles of paperwork in “In” trays - simple!
ORS Electronic Postroom: How It Works
As an ORS customer, your business would have a dedicated PO Box, managed by ORS. All incoming documents are opened, sorted and categorised, then scanned on Kodak best of breed scanners for high quality images. Sophisticated OCR/ICR software extracts as much data as you require, and all data is then verified and quality controlled.
The final data and images are returned by secure FTP connection, ready for use in back office systems. Companies using electronic document and record management systems (EDRM) also gain the ability to have the scanned images and index data automatically uploaded into their archives.
