For far too long, many companies have allowed poorly managed information to hold them back. The average employee spends 30 to 40 percent of their time looking through email, paper documents, shared hard drives and filing cabinets trying to find information they need to complete their tasks.
What if all those wasted hours could instead go toward making your company more competitive? No wonder forward thinking companies and organisations are turning to digital documents and enterprise content management to gain an edge in the global marketplace.
Greater efficiency and productivity
Upgrading your current paper based filing system to a digital document management solution gives your employees streamlined access to business documents. In addition it also provides a smooth and rapid information flow. Instead of searching for documents, your staff are free to focus on higher level tasks and making good decisions that boost your company’s performance.
Lower costs for document storage and supplies
Creating and storing paper documents is expensive. A four drawer filing cabinet takes up lots of floor space and costs thousands per year. Maintaining a dozen of these cabinets would require hiring an additional employee. Switching to a digital document management system delivers real savings on document storage, as well as copying, printing, shipping and staff.
Robust data security and automated compliance
A document management system helps you control access to sensitive information and enforce security. The system also helps ensure compliance with industry and governmental regulations by automating your financial records management and retention processes.
Electronic document management makes sure that you continue to operate your business even in an event of a fire or flood. Documents can be easily replicated and stored offline or in the cloud as a perfect disaster recovery solution.