Fast Digitisation Of Incoming Mail With Minimum Effort

central-capture

A modular solution allowing the maximum automation of incoming mail with the minimum amount of human intervention. The solution incorporates high speed ‘minimum-click’ touch screen interfacing for fast batch process with a 2nd phase document workflow engine and client application for ultimate control of ‘document type’ processes. The system is designed to minimise the amount of human effort needed to complete a capture and delivery process and can handle structured, unstructured and semi-structured documents of all size formats.

Centralised Capture - Digital Mailroom Diagram

The Digital Mailroom Made Easy – However Large The Volume

FlowMatrix QuickDrop MailRoom is a modular solution allowing the maximum automation of incoming mail with the minimum amount of human intervention. The solution incorporates high speed ‘minimum-click’ touch screen interfacing for fast batch process with a 2nd phase document workflow engine and client application for ultimate control of ‘document type’ processes. An administrator can easily create category and document type groupings, and define data extraction, indexing and submission rules at a document level basis.
The system is designed to minimise the amount of human effort needed to complete a capture and delivery process and can handle structured, unstructured and semi-structured documents of all size formats.

A Two Phase Approach For Maximum Efficiency

Mailroom users can rapidly submit batches using the FlowMatrix ScanPort touchscreen PC, which  dynamically understands all of the document types setup on the system. The ScanPort can process and QA normal and large format documents then submit to workflows designed to automate delivery of the document type. The secondary QuickDrop MailRoom client supports indexing, OCR, redaction and self-service templating for workflows and document structures. The system has also been designed so that document types are tagged with their own scanning settings and automation rules. The system can parse documents for reference fields, barcodes and other values to aid  categorisation , automatic indexing and routing rules.