If your documents have reached the end of their active life then its time to either destroy them or archive them digitally. Our digital archiving services are trusted by hundreds of companies across the UK. We stand for quality, speed, accuracy and security.
Traditionally document archiving involved shipping off box after box of documents to a box storage / document archiving / records management company. Often these boxes were forgotten about for months or years whilst the finance department didn’t question the low threshold invoice. These days invoices are scrutinised more closely and every opportunity is sought to save money. That’s why in the long run a digital archiving service works out to be the most cost effective and time efficient solution.
Scanning and digitally archiving your paper documents will transform them into streams of business ready data. These data archives can be fully searched, locked down for security purposes, referred to for compliance reasons and integrated into content management systems. On top of this your digital archives are easily backed up and become a company data asset rather than a burden.
Greater efficiency and productivity
Upgrading your current paper based filing system to a digital document management solution gives your employees streamlined access to business documents. In addition it also provides a smooth and rapid information flow. Instead of searching for documents, your staff are free to focus on higher level tasks and making good decisions that boost your company’s performance.
Lower costs for document storage and supplies
Creating and storing paper documents is expensive. A four drawer filing cabinet takes up lots of floor space and costs thousands per year. Maintaining a dozen of these cabinets would require hiring an additional employee. Switching to a digital document management system delivers real savings on document storage, as well as copying, printing, shipping and staff.
Robust data security and automated compliance
A document management system helps you control access to sensitive information and enforce security. The system also helps ensure compliance with industry and governmental regulations by automating your financial records management and retention processes.
Electronic document management makes sure that you continue to operate your business even in an event of a fire or flood. Documents can be easily replicated and stored offline or in the cloud as a perfect disaster recovery solution.